Accounting & Finance System

Finance Dashboard

Financial overview, income and expense summary, cash flow snapshot, outstanding invoices, pending bills, bank balances, P&L overview, revenue trends, alerts

Gives management a real-time view of business financial performance

Faster decision-making, better visibility, stronger financial control

General Ledger

Transaction recording, debit and credit entries, journal posting, balances, transaction history, reconciliation, period closing, audit-ready records

Records and organizes all financial transactions

Accurate accounts, clean reporting, stronger audit readiness

Chart of Accounts

Asset, liability, equity, income and expense accounts, account codes, categories, parent/sub-accounts, custom account creation

Structures all company accounts for proper reporting

Organized accounting, easier tracking, better reporting accuracy

Accounts Receivable

Customer balances, outstanding invoices, statements, payment tracking, aging reports, credit notes, overdue alerts

Manages money owed by customers

Improved collections, reduced overdue payments, better cash flow

Accounts Payable

Supplier balances, supplier bills, payment scheduling, aging reports, supplier statements, bill approvals, due reminders

Manages money owed to suppliers

Better supplier payment control, reduced penalties, improved procurement discipline

Customer Invoicing

Invoice creation, numbering, line items, VAT/tax calculation, discounts, approval, emailing, status tracking, recurring invoices

Creates and tracks customer invoices

Faster billing, fewer errors, improved revenue collection

Supplier Bills

Supplier bill recording, purchase bill matching, due dates, invoice uploads, tax capture, approvals, partial payments

Records and manages supplier invoices

Stronger cost control, better payables tracking, clear supplier history

Bank Reconciliation

Bank statement import, deposit/withdrawal matching, customer and supplier payment matching, unmatched transaction checks, bank charges

Matches company records with bank statements

Reduced accounting errors, cleaner books, stronger financial accuracy

Petty Cash Management

Cash-in/cash-out records, petty cash vouchers, cash float, expense categories, staff requests, approvals, balance tracking

Controls small office cash expenses

Better petty cash accountability, reduced misuse, cleaner expense records

Expense Tracking

Expense recording, categories, staff claims, receipt attachments, approvals, recurring expenses, department/project allocation

Tracks company spending

Reduced uncontrolled expenses, better budgeting, improved cost visibility

Budgeting

Annual/monthly budgets, department/project budgets, revenue targets, budget vs actual reports, approvals, revisions, analytics

Plans and monitors financial targets

Better planning, controlled spending, improved performance measurement

Tax Management

VAT setup, input/output VAT, withholding tax, PAYE integration, tax codes, reports, filing summaries, compliance tracking

Manages tax obligations and reporting

Better compliance, reduced tax errors, easier tax preparation

Profit & Loss Reports

Revenue, cost of sales, gross profit, operating expenses, net profit, monthly/quarterly/annual P&L, department P&L

Shows business profitability

Clear profit visibility, better pricing and cost decisions

Balance Sheet

Assets, liabilities, equity, current/fixed assets, current/long-term liabilities, retained earnings, period comparison

Shows the company’s financial position

Better investor, management, and compliance reporting

Cash Flow Reports

Operating, investing and financing cash flow, inflows, outflows, opening/closing cash balance, forecasts, liquidity analysis

Tracks how money moves in and out of the business

Improved liquidity planning, better cash control, fewer cash shortages

Audit Trail

User activity logs, edit history, deleted transaction logs, approvals, login history, timestamps, document changes

Tracks all finance system activity

Improved transparency, fraud reduction, stronger compliance

Journal Entries

Manual journals, recurring journals, adjustments, opening/closing entries, reversals, approvals, attachments, reports

Handles accounting adjustments and postings

Accurate financial records, easier period-end closing

Payments Received

Customer payment recording, invoice allocation, partial/advance payments, overpayments, receipts, bank/mobile money/cash methods

Tracks customer payments

Better receivables control, faster reconciliation, improved cash visibility

Payments Made

Supplier payment recording, bill allocation, partial payments, advance payments, vouchers, approvals, payment history

Tracks outgoing payments

Better supplier payment control, improved cash planning

Credit Notes

Customer/supplier credit notes, sales and purchase returns, invoice credit application, refunds, approvals, tax adjustments

Manages reductions or refunds on transactions

Cleaner customer and supplier balances, accurate tax adjustments

Debit Notes

Customer/supplier debit notes, additional charges, price adjustments, tax adjustment, invoice/bill linking

Manages extra charges or balance adjustments

Accurate billing corrections, improved transaction control

Fixed Assets

Asset register, categories, purchase records, valuation, location, assignment, depreciation, disposal, maintenance tracking

Manages company assets

Better asset control, accurate depreciation, improved asset reporting

Asset Depreciation

Straight-line and reducing balance methods, monthly depreciation, schedules, book value, accumulated depreciation, disposal calculations

Automates depreciation accounting

Accurate asset value reporting, simplified compliance

Multi-Currency

Currency setup, exchange rates, foreign invoices/bills, conversion, gain/loss calculation, multi-currency bank accounts, revaluation

Supports international transactions

Easier cross-border trading, accurate currency reporting

Approval Workflow

Invoice, bill, expense, payment, journal and budget approvals, multi-level approvals, notifications, approval history

Controls finance approvals

Reduced unauthorized transactions, better governance

Financial Reports

Trial balance, general ledger, account statements, customer/supplier statements, aging reports, tax, expense and budget reports

Produces management and accounting reports

Faster reporting, better decision-making, stronger compliance

Trial Balance

Debit/credit summaries, account balances, opening/closing balances, adjusted/unadjusted trial balance, error checking, export

Checks accounting accuracy

Easier month-end review, faster error detection

Cashbook

Bank/cash transactions, receipts, payments, deposits, withdrawals, transfers, running balances, reconciliation

Records daily cash and bank movement

Better daily financial control, cleaner cash records

Payroll Integration

Salary expense posting, payroll liabilities, PAYE, NSSF/SHIF deductions, staff advances, payroll journals, department allocation

Connects payroll to finance records

Accurate salary costing, easier statutory reporting

User Roles & Permissions

Accountant, cashier, auditor, manager and view-only access, module-level permissions, report access, edit restrictions

Controls finance system access

Better data security, reduced fraud risk

Finance Settings

Financial year, tax settings, currency settings, invoice/bill/receipt numbering, payment methods, bank setup, approval rules

Configures the finance system for company operations

Flexible setup, scalable finance operations